Student Data Privacy

Weld RE-4 School District is committed to providing students with the best in educational resources and technology. Toward this end, the district utilizes a variety of websites and web-based applications to deliver and supplement curriculum, teach 21st century skills, provide interventions, measure progress, and conduct business.

Safeguarding education data is of utmost importance to the district. This webpage is provided to help you understand more about how student data is handled.

Personally Identifiable Information (PII)
Student Personally Identifiable Information is data that, alone or in combination, personally identifies an individual student or the student's parent or family.

The district collects and maintains PII via information provided by the parent/guardian (usually at registration or annual information verification) or based on student performance (usually in the form of scores and grades (e.g., report cards and transcripts)). We strive to collect only enough information to comply with mandatory state and federal reports and to provide educational services to our students.

To review the data elements collected and submitted to the Colorado Department of Education as part of our required state reporting, please visit the CDE Data Portal.

The district is currently working to provide a list of data elements containing PII above and beyond the information collected by the Colorado Department of Education. That list will be available on this website this Fall.

Contract Providers
A School Service Contract Provider is an entity that provides a service subject to a formal, negotiated contract. Effective August 10, 2016 for any new or renewal contracts, Contract Providers must agree to comply with Colorado Revised Statutes sections 22-16-108 to 22-16-110. 

A list of School Service Contract Providers with whom Weld RE-4 School District has negotiated agreements is available here: List of School Service Contract Providers

Note: the district is currently working to provide a complete list of School Service Contract Providers and their contracts. This list will continue to be updated as contracts are made available online.

On-Demand Providers
A School Service On-Demand Provider is an entity that provides a service subject to agreement to standard, non-negotiable terms and conditions of service established by the provider.

A list of School Service On-Demand Providers used by at least one employee for school services is available here: List of School Service On-Demand Providers
Providers may be used with only particular grade levels, classrooms, or schools, and are not necessarily used district-wide. This list will be updated at the beginning and mid-point of each school year.
NOTICE TO ON-DEMAND PROVIDERS: if Weld RE-4 School District ceases to use, or refuses to use an on-demand school service provider pursuant to Colorado Revised Statutes 22-16-107 (3)(c), the district will post the name of the on-demand provider, accompanied by any written response that the on-demand provider may submit, on this website, and will notify the Colorado Department of Education which will post on its website the on-demand provider's name and any written response.

Board Policies
In accordance with CRS 22-16-107, the district is working to implement updated Board policies addressing student information privacy and protection no later than December 2017.

Additional Resources
Student Privacy Pledge
Colorado Department of Education - Data Privacy and Security
Data Quality Campaign